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Choosing a Room Conferencing Phone: A Guide When you’re planning on having a meeting at the office involving company executes, staff or other stakeholders, you’re aiming at having every invited person there and participating in a meaningful way. What about a situation whereby the meeting is urgent but the physical presence of a few of the required participants cannot be guaranteed? The solution is a VoIP phone that supports conferencing through video and audio communications. A great conference telephone will be useful in big offices or conference halls where multi-party telephone conversations will take place. There are several factors that should be considered when selecting a business telephone with conferencing capabilities, including: VoIP Capabilities
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If you need to be able to hold a conference that involves participants not in the same physical space or geographical location, then your phone should have the capability for video and voice over the internet. With VoIP phone calls, more than on persons can listen to and contribute to conversation, very cheaply.
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Size of Your Office If a number of participants in a VoIP conversation share the same physical office, then the size of the office ought to be taken into account when picking the appropriate IP phone. An IP phone has specifications for its scope of microphone pickup and speaker strength, and the size of your conferencing office should dictate the power and robustness of your phone. With some models of conference phones, there are extra microphone extension kits for adjustments to match unique audio range specifications for conference rooms with lots of people. Ability to Record Calls Usually, all PBX telephones have the capacity to record calls, for example between customer care and callers. But there are situations where you need to record the conversations that take place among staff members or company executives during an official meeting. Some of the latest models of conference phones with IP capabilities have the ability to record and store meetings in an internal memory that’s also transferable to an SD memory card. The advantages of capturing your VoIP meeting are many. For example, you may record a meeting if you don’t want to take notes, or if the recording can help with training and quality improvement. Recording can also help when you want to take a fresh look at vital details of the discussion or you need to share it with a workmate that never attended the conference. Portability Since there are times when conferences won’t take place in your office, it makes sense that you choose an IP phone that will work fine in any other scenario, including a hotel. A battery-operated phone with wireless connectivity and ability to connect to PCs and networks is desired. A VoIP telephone with the above capabilities will work just fine.